AI workplace assistant

Every team question answered from the right source.

OfficeBot gives staff one familiar place to ask how work gets done, find the approved document, and prepare the next action without turning managers into human search engines.

Answers stay inside each person’s role and workspace. Sensitive requests are prepared for review, while unclear or exceptional cases move to a human with the conversation intact.

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Approved sourcesRole-aware answersHuman approval

OfficeBot · Finance help

I lost the original fuel slip. Can I still submit the claim?09:14

Yes. The policy allows a supplier reprint or bank evidence with a short explanation. Your line manager still needs to review it.Expense Claims Policy · section 4.109:14

Prepare the claim and send me the right form.09:15

I’ve prepared the request with the approved form and marked the missing receipt evidence. Nothing changes until you submit it and your manager approves.09:15

Prepared workplace actionReady to review

Expense claim · supporting evidence needed

RequesterThandi Mokoena

SourcePolicy 4.1

Next ownerLine manager

Less repeated adminRoutine questions are answered without another email thread.

Answers people can verifyApproved source context stays attached to the response.

Actions stay controlledRequests are prepared before authorised people approve them.

Exceptions arrive organisedHumans receive the issue, context, source, and next step.

Workplace exchanges

From “where is the policy?” to work that is ready to move.

Each illustrative exchange shows the answer, the boundary, and the useful next action in a few seconds.

Policy answerSource-backed

Can I work from home after a client site visit?

The flexible-work policy allows it with manager approval when travel makes returning impractical.Flexible Work Policy · 3.2

Prepare the request for tomorrow.

Draft ready with the site visit and date. Your manager remains the approver.

Answer + prepared request

The employee gets clarity without bypassing the manager.

New starterRole-aware

It’s my first day in operations. What do I need before the shift?

Your role checklist shows safety induction, access-card collection, and the Zone C equipment briefing.Operations onboarding · approved checklist

I finished induction.

I can prepare that completion for your supervisor to confirm.

Right guidance for the role

Private HR notes and other departments remain outside the answer.

Leave exceptionHuman handoff

I need family-responsibility leave today. What supporting document should I send?

I can explain the published policy, but your circumstances need HR review. I’ll prepare a private handoff with only the details you choose to share.

Please ask HR to call me.

Handoff prepared for the authorised HR queue. No leave status has changed.

Sensitive case routed safely

The assistant recognises when policy lookup is not enough.

How work moves

Ask. Verify. Prepare. Approve. Learn.

A simple front door for staff, backed by visible sources and clear ownership.

Ask naturally

Staff use the channel that is configured for their workspace.

Check scope

Role, department, and approved-source access shape the response.

Answer or prepare

The assistant cites guidance or drafts the permitted next action.

Human review

Managers and owners decide sensitive changes and exceptions.

Keep context

Source, request, owner, and audit context remain connected.

Operational context

Your team sees answers. Owners see what needs attention.

OfficeBot organises requests and knowledge gaps without exposing every employee to every record.

Workplace queue

3 items need people

68%Answered from sources

4Prepared approvals

2Knowledge gaps

Expense claim exception

Policy found · manager review required

Finance

Family-responsibility leave

Private callback requested · no status change

Travel allowance question

No approved answer · document owner notified

Knowledge

Trust boundaries

Helpful without becoming the boss.

The assistant accelerates routine work while people retain authority over sensitive decisions.

Published sources answer

Draft, private, rejected, or unavailable documents do not become confident guidance.

Prepared is not approved

A drafted task, request, or message stays pending until an authorised person acts.

Channels are configurable

Web, WhatsApp, Teams, and other delivery routes are used only where they are configured for the workspace.

OfficeBot

Give your team one reliable place to ask.

We’ll shape OfficeBot around the sources, roles, requests, and approval boundaries your workplace already uses.

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