EventBot by Aigency

🎟️

The AI event assistant
that handles attendee questions on WhatsApp

EventBot gives every event a fast, branded support layer for schedules, venue info, ticket links, vendor details, merch offers, and live updates — all from one admin system.

Built for festivals, conferences, expos, venues, promoters, and event teams that are tired of answering the same questions all day.

Book a Demo See How It Works ↓

WhatsApp EventBot Branded Event Pages Multi-Event Planner Tools Ticket, Merch & Sponsor Flows

Live Event Snapshot

Organizer Control Panel

Festival Live

Active events

12.4k

Attendee interactions

3.1k

Ticket link clicks

R48k

Merch assisted

Top event right now

Music Festival

EventBot is answering lineup questions, sending VIP upgrade links, and pushing merch offers while the headline set is live.

Most askedWho’s on next?

Top conversionVIP upgrades

StatusHigh engagement

Attendee Experience

Event Page + Bot Layer

Synced

/schedule

Live timetable updates

/map

Venue, stages, halls

/updates

Real-time notices

Ask anything instantly

Most events lose control when attendee information lives in too many places

❌ What organizers deal with now

• Ticket links, schedules, FAQs, maps, and updates all live separately
• Staff get hammered with the same attendee questions all day
• Sponsors, merch, and upgrade opportunities get underused
• Last-minute changes create confusion fast
• Event planners repeat setup work every time they launch something new

✅ What Aigency Events fixes

• One event setup powers WhatsApp, event pages, and live updates
• EventBot handles attendee support instantly
• Organizers control schedules, maps, links, offers, and updates from one backend
• Multi-event teams get a repeatable operating system, not a one-off workaround
• The event feels smarter, faster, and more professional to attendees

How It Works

A clean setup flow for single events, recurring calendars, and planner portfolios.

🧱

1. Create the Event

Set up dates, venue details, ticket links, schedules, FAQs, artist or speaker data, vendors, sponsors, and offers.

📚

2. Load Event Knowledge

Upload the information attendees actually need — maps, parking, access rules, merch links, and live update content.

🌐

3. Launch Pages + EventBot

Give attendees both options: browse clean event pages or ask questions directly on WhatsApp.

⚡

4. Update Once

Make changes in one admin flow and push them across pages, bot replies, and organizer communications.

Beyond WhatsApp: a live event hub

This is where the product gets stronger. Aigency Events combines conversational support with branded front-end event pages managed from the same backend.

🌐

Branded Event Pages

Lightweight front-end pages give attendees a simple place to browse structured event information without downloading another app.

Schedules & lineupsLive

Maps & venue infoEditable

Updates & noticesSynced

Ticket, merch & sponsor linksTrackable

Speaker / artist / vendor pagesPer event

🤖

WhatsApp EventBot

EventBot handles fast attendee questions, points people to the right pages, and keeps the event moving in real time.

“Who’s on next?”

Pulls live schedule data instantly

“Send me the ticket link”

Routes directly into conversion flow

“Where is merch?”

Answers with directions and purchase links

“What changed?”

Surfaces live event updates and notices

Product Positioning

One admin-managed source of truth

WhatsApp handles fast conversation. Event pages handle structured browsing. The backend manages both. That shifts Aigency Events from “bot for events” into a full event information, engagement, and monetization layer.

Built for multi-event planners, venues, and agencies

This is not only for one-off events. Aigency Events supports recurring operators who need a clean setup for each event without rebuilding the process every time.

🗂️

Multi-Event Management

✦ Separate setup for each event
✦ Distinct schedules, FAQs, maps, and offers per event
✦ Reusable templates for faster event launches
✦ Cleaner admin control across multiple live events
✦ Better structure for recurring programs and client portfolios

🏢

Ideal Buyers

✦ Event planners managing multiple client events
✦ Venues hosting ongoing calendars
✦ Music promoters running recurring shows
✦ Conference companies with regional or annual events
✦ Agencies offering managed event support services

Mock organizer dashboard + event page preview

A stronger visual story: show the backend control side and the attendee-facing event page side by side.

18.2k

Attendee sessions

4.6k

EventBot replies

R96k

Promo-linked revenue

87%

Answered automatically

Organizer dashboard

Back Office

Attendee event page

Front End

Neon Nights Overview Schedule Map Updates Tickets

eventbot.live/neon-nights

Saturday 17 April · Johannesburg

Neon Nights Festival

Live schedule, maps, updates, merch, and ticket upgrades

Overview Schedule Map Updates Tickets

12 Stages

Venue wide

42 Artists

Today

3 Updates

Live now

Schedule

See who’s on now and next

Venue Map

Stages, food, bars, merch

Live Updates

Set changes and alerts

VIP Upgrade

Fast-track premium offers

Now playing

Live

Main StageThe Voltage

NextNOVA at 20:15

Merch Offer20% off until set end

Need help fast?

Message EventBot on WhatsApp for directions, set times, VIP info, and ticket links.

What EventBot actually does

It is not just an FAQ bot. It is the attendee-facing communication layer for your event.

❓

Answer attendee questions

✦ What time do gates open?
✦ Who’s performing next?
✦ Where is Hall B or Stage 2?
✦ Where do I park?
✦ Is re-entry allowed?
✦ Where can I buy merch?

🎯

Drive conversions

✦ Share ticket and registration links
✦ Promote VIP upgrades and premium access
✦ Suggest coupon codes and timed offers
✦ Push sponsor promotions and vendor offers
✦ Trigger merch links during high-attention moments

📡

Support the live event

✦ What’s happening now?
✦ Show me today’s schedule
✦ Where is the merch stand?
✦ Which session should I attend?
✦ Surface live changes and key notices fast

📊

Capture useful event data

✦ Most asked questions and info gaps
✦ Best-performing ticket, merch, and sponsor links
✦ Most requested artists, speakers, or sessions
✦ Event-by-event trends for planner teams
✦ Better post-event reporting and iteration

Use cases

Same engine. Different event templates.

🎵

Music events

• Lineups and stage schedules
• Stage and venue directions
• Parking and transport info
• Merch promotion during performances
• VIP, sponsor, and afterparty offers

🎤

Conferences

• Session schedules and speaker info
• Delegate registration support
• Room navigation and venue help
• Sponsor booth discovery
• Real-time schedule change communication

🏢

Expos, venues & agencies

• Recurring event calendars
• Multi-client event setups
• Event-specific pages and offer flows
• Better scaling for planner teams
• Repeatable launch processes

Why WhatsApp works for events

💬

Familiar

Attendees already use it every day.

📲

No app install

No friction, no adoption fight.

⚡

Fast engagement

Questions, offers, and updates land where people are already active.

📈

Commercial value

Support, sales, and sponsor engagement from one channel.

Pricing direction

Flexible enough for single events. Strong enough for planners and multi-event teams.

Free walkthrough

See the attendee flow, event page setup, and organizer controls before spending anything

✓ Live product walkthrough
✓ Use-case fit check
✓ Pricing and rollout Q&A
✓ No commitment

Book Free Demo

LOCKED OFFER

EventBot setup + pilot

R7,500 once-off

Includes setup, event page launch, WhatsApp flow, and first pilot configuration

✓ EventBot on WhatsApp
✓ Branded event page
✓ Schedule, FAQ, and ticket links
✓ Go-live support

Start Setup

Monthly

R2,500 / month

Keep it live, supported, and improving after launch

✓ Ongoing bot support
✓ Content and prompt updates
✓ Workflow tuning
✓ Monthly operating fee

Continue Monthly

The AI event assistantthat handles attendee questions on WhatsApp