AI-Powered Scheduling

📅

The AI booking assistant
that never sleeps

BookingsBot handles scheduling, confirmations, reminders, rescheduling, and waitlists — all via WhatsApp. Clients book in seconds. You never miss an appointment again.

Built for gyms, fitness studios, salons, barbers, clinics, wellness centres, yoga studios, personal trainers, and any appointment-based business.

Book a Demo See How It Works ↓

WhatsApp Bot Public Booking Recurring Classes Reminders

Live Booking Snapshot

Business Control Panel

Online

847

Bookings this month

94%

Show rate

Recurring classes

Waitlist conversions

Today's schedule

8 slots booked

Next appointmentSarah — Haircut, 2:30pm

No-show losses preventedR0 this month

StatusAll confirmed

Booking Channels

Two ways to book

Active

💬 WhatsApp

Natural language booking

🌐 Public Page

Calendly-style link

🔔 Reminders

Auto 24h before

📋 Waitlist

Auto-notify on opening

Appointment businesses lose money every day to missed bookings

❌ What businesses deal with now

• Clients call, WhatsApp, and DM at random — bookings get lost
• Manual scheduling eats hours every week
• No-shows cost real money with no automated reminders
• Class spots sit empty while a waitlist exists somewhere on paper
• Multi-staff calendars are a nightmare to coordinate

✅ What BookingsBot fixes

• Clients book instantly via WhatsApp or a public booking page
• Bot handles availability, confirmation, and references automatically
• Automated reminders slash no-shows to near zero
• Smart waitlist fills cancelled spots instantly
• Multi-staff calendar with per-person availability

How It Works

Two booking channels. One system. Zero effort.

💬

1. Client sends a message

Client WhatsApps your number or opens your public booking link. No app downloads, no sign-ups.

🔍

2. Bot checks availability

BookingsBot checks your real-time calendar, finds open slots, and presents options — all in natural conversation.

✅

3. Confirmed with reference

Booking is locked in with a unique reference. Client gets confirmation and an automated reminder before their appointment.

See BookingsBot in action

Real conversations. Real bookings. Zero human effort.

🧘

New Booking — Yoga Studio

Hi, I'd like to book a yoga class for Saturday

Sure! Saturday 9am Yoga has 3 spots left. Book a spot? 🧘

Yes please

Done! Your ref is BK4X9T. See you Saturday at 9am! I'll remind you 24h before. 🙏

💇

Reschedule — Salon

Can I reschedule my appointment?

Of course! Your current booking: Haircut with Sarah, Fri 2pm. When would you prefer?

Monday 10am

Moved! New booking: Haircut with Sarah, Mon 10am. Ref: BK4X9T ✅

Everything you need to run bookings on autopilot

One system replaces your booking spreadsheet, reminder texts, and calendar chaos.

💬

WhatsApp booking

✦ Natural language — clients just say what they want
✦ Real-time availability checking
✦ Instant confirmation with unique reference
✦ Reschedule and cancel via chat

🌐

Public booking page

✦ Calendly-style shareable link
✦ Clients pick service, staff, and time
✦ Embeddable on your website or social bio
✦ Mobile-optimized, no sign-up required

🔁

Recurring schedules

✦ Weekly classes with capacity limits
✦ Repeating time slots per staff member
✦ Auto-generate schedules weeks in advance
✦ Holiday and exception handling

📋

Smart waitlist

✦ Auto-notify when a spot opens up
✦ First-come-first-served or priority-based
✦ Cancelled slots fill automatically
✦ Zero revenue lost to empty slots

🔔

Automated reminders

✦ WhatsApp reminders at configurable intervals
✦ 24h, 2h, or custom timing before appointment
✦ Confirm / reschedule directly from reminder
✦ Slash no-shows without lifting a finger

👥

Multi-staff calendar

✦ Per-staff availability and services
✦ Clients choose their preferred staff member
✦ No double-bookings, ever
✦ Staff see their own schedule on WhatsApp

✅

Check-in tracking

✦ Mark arrivals from admin or WhatsApp
✦ Track show rates per client and service
✦ Identify chronic no-shows
✦ Data-driven booking policies

⚙️

Booking policies

✦ Minimum advance booking time
✦ Cancellation window rules
✦ Max bookings per client per week
✦ Custom policies per service or class

One booking engine. Every appointment business.

Same powerful system, tailored for your industry.

🏋️

Gyms & Fitness

• Class schedules with capacity limits
• PT session booking
• Membership-based access
• Recurring weekly timetables

💇

Salons & Barbers

• Staff-specific appointments
• Walk-in waitlist management
• Service duration and pricing
• Client booking history

🏥

Clinics & Wellness

• Patient scheduling
• Follow-up appointment reminders
• Practitioner calendars
• Confidential booking flow

🧘

Yoga & Pilates

• Class capacity management
• Recurring weekly schedules
• Waitlist for popular sessions
• Multi-instructor support

🐕

Pet Services

• Grooming appointments
• Daycare bookings
• Multi-pet per client
• Service-specific scheduling

🎓

Tutoring & Education

• Session scheduling
• Course enrollment
• Recurring lesson slots
• Student/parent reminders

Why WhatsApp works for bookings

💬

Familiar

Clients already use it every day. Zero learning curve.

📲

No app install

No downloads, no sign-ups, no friction.

⚡

Instant

Book in 10 seconds. Faster than any website or phone call.

🔔

Reminders land

98% open rate. No email graveyard.

Simple, transparent pricing

Start small. Scale when you're ready.

Starter

R499 / month

For solo practitioners and small studios

✓ 1 WhatsApp bot
✓ Basic booking & confirmations
✓ Automated reminders
✓ Single staff calendar
✗ Public booking page
✗ Recurring schedules

Get Started

Business

R799 / month

For growing businesses with regular clients

✓ Full booking system
✓ Public booking page
✓ Dedicated WhatsApp number
✓ Recurring schedules
✓ Smart waitlist
✓ Check-in tracking

Book Demo

Enterprise

R1,499 / month

For multi-staff businesses and chains

✓ Everything in Business
✓ Multi-staff calendars
✓ Multiple WhatsApp numbers
✓ Advanced booking policies
✓ Priority support
✓ Custom integrations

Contact Sales

The AI booking assistantthat never sleeps