Give staff a web and WhatsApp-ready assistant for SOPs, policies, leave context, tasks, and source-backed document answers. Start with verified workspace data, then connect QR quick-start or Meta Cloud WhatsApp when the route is ready.
Every growing business hits these walls.
Docs in email, WhatsApp, Google Drive, someone's laptop... nobody knows where anything is.
New hires sit around waiting for someone to explain things. Productivity takes forever.
"What's the wifi password?" "Where's the leave form?" "Is Thabo in today?" Over and over.
When Dave resigns, all that knowledge walks out the door. Complete chaos.
Documents, tasks, leave context, and team handoff in one workspace instead of scattered channels.
Upload approved company documents and let staff ask questions. Answers should stay grounded in workspace sources and hand off when unsure.
Kanban boards built for your team. Assign tasks, track progress, hit deadlines. No more "I forgot" excuses.
No more "is Thabo in today?" See who's in, who's out, manage requests. One glance, full visibility.
Every procedure, searchable and versioned. New version of the process? Update once, everyone sees it instantly.
Start in the web workspace, then route WhatsApp through QR quick-start for pilots or Meta Cloud API for production once testing is clean.
Use uploaded files as controlled source material for internal questions, summaries, and follow-up actions where the workspace permits it.
New hires get a controlled path through approved policies, tools, contacts, and procedures, with human owners still responsible for final guidance.
Load trusted sources, set roles, then test the web and WhatsApp routes before sharing broadly.
Upload the SOPs, policies, spreadsheets, and documents your team is allowed to use as source material.
Invite employees, choose roles, and keep sensitive workspace actions behind the right approvals.
Test in the web workspace, then connect WhatsApp with QR quick-start or Meta Cloud API and add Teams handoff where needed.
Use these as starting points for a scoped OfficeBot pilot, then expand after the workspace sources, permissions, and connector proof are clean.
Packages are scoped during onboarding. Third-party WhatsApp, Meta, Teams, hosting, or payment provider costs may apply.
Just need the internal assistant? Start with a monthly workspace plan and quote any connector, import, or custom setup work clearly.
Workspace-scoped data, South African support, and explicit connector setup.
Built by South Africans, for South Africans. ZAR pricing, local support.
Profile, retention, export, deletion, and document handling should be configured to match your business obligations.
Choose the deployment and data-handling model that fits the workspace, security, and support requirements.
Web, WhatsApp, Teams, and AI features depend on connectivity and provider status, with clear recovery paths when services are interrupted.
Most pilots can start once the workspace sources, users, roles, and connector credentials are ready. Production launch follows route testing and sign-off.
Workspace data is scoped to that workspace, and sensitive setup or support access should be controlled and audited. Final POPIA responsibilities still need your business rules and review.
Staff who already use WhatsApp have a lower learning curve, but admins still need a setup walkthrough for sources, roles, approvals, and handoff rules.
PDFs, Word documents, spreadsheets, slide decks, and text files are good starting points. Scanned documents depend on OCR quality and should be reviewed before staff rely on them.
Plans are month-to-month unless a custom agreement says otherwise. Export, retention, and deletion paths should be confirmed during setup.
OfficeBot is designed for practical South African operating conditions, but AI, web, WhatsApp, and Teams delivery need connectivity. We define fallback and recovery steps during setup.
Start with a scoped pilot, verified workspace sources, and a clear route from web testing to WhatsApp production.